1.
The name of the organisation shall be Hospital Radio
Withybush, and shall be registered as a charity. The
on air name shall be Withybush F.M.
2.
The main objective of the organisation shall be to
relieve sickness and infirmity amongst patients in
the Withybush General Hospital by providing a Hospital
Broadcasting Service.
In furtherance of the objectives the organisation
shall have the following powers;
(a)
To provide regular programmes of local interest
to Hospital patients for simultaneous transmission
to other Hospitals in Haverfordwest and surrounding
areas.
(b)
To co-operate with other organisations providing
a similar service nationally and/or internationally.
(c)
To join the 'National Association Of Hospital Broadcasting
Organisations'( N.A.H.B.O.)
3.
Membership of the organisation shall be open to anyone
willing to give their services and talents, in a way,
so as to further the objectives of the organisation.
4.
Membership application must be in writing on the official
application form which must be approved by the Executive
Committee.
5.
The Committee shall have the power to offer Honorary
Membership to any person it considers to be worthy.
6.
Members shall be required to give at least two weeks
notice of their intention to terminate their membership.
7.
(a) The Committee shall be empowered to terminate
any individual membership on the grounds of action
prejudicial to the interests of the organisation.
(b) Any member subject to such termination of membership
is to be notified in writing.
(c)
If a member receives notice of the termination of
their membership there is a right of appeal within
28 days to the Committee, whose decision shall be
final.
8. The management of the organisation shall be in
the hands of a Committee consisting of a Chairman,
Secretary and Treasurer and a minimum of 8 members.
Extra members may be elected as necessary at any meeting.
9.
(a) The Committee including Chairman, Secretary and
Treasurer shall be elected at an Annual General Meeting
for a term of office of one year. They shall be eligible
for re-election.
(b)
The minimum consecutive term of office for the Chairman
shall be three years.
7.
The Committee shall be empowered to co-opt members
to the Committee or sub- committee at any time.
11.
The terms of reference for all sub-committees shall
be determined by the main Committee to whom full reports
shall be made.
12.
The duty of the Chairman shall be to conduct all meetings
in accordance with the rules of procedure.
13.
The duties of the Treasurer shall be to administer
all incoming and outgoing monies, to keep accurate
and up-to-date accounts which must be available for
inspection at all general meetings, to present a balance
sheet and to arrange for the accounts to be officially
audited at the end of the Financial Year.
14.
The Secretary shall conduct the administration of
the organisation, be responsible for all official
correspondence, convening of meetings at the direction
of the Chairman and to prepare the Minutes for all
meetings.
15.
The Committee is empowered to invite any person to
be Honorary President and may invite individual benefactors
to become Patrons.
16.
The financial year of the organisation shall be from
the 1st of October to the 30th of September.
17.
The organisation will be supported in the main by
voluntary donations, members will be asked to assist
in raising funds in any way organised or authorised
by the Committee.
18.
Cheques drawn on the organisations' bank account should
be signed by any two of three officers approved at
the A.G.M.
19. (a) Times of Committee Meetings will be decided
upon at the preceding Annual General Meeting.
(b) The Annual General Meeting will take place towards
the end of October or as close to then as is practical.
20.
Extraordinary General Meetings may be called at any
time by :-
(a)
The Committee by giving two weeks notice.
(b)
The written application of not less than three members,
stating the precise business to be discussed. Upon
receipt of such an application, the Chairman must
convene the meeting within three weeks.
21.
The Constitution or Rules may be amended, added or
deleted at an Extraordinary General Meeting called
for that purpose or at an Annual General Meeting.
22.
No amendment of, addition to or deletion from this
Constitution may be made which would have the effect
of causing the organisation to cease to be a Charity
at law.
23.
If, on the winding up or dissolution of the organisation,
there remains after the satisfaction of all its debts
and liabilities, any assets whatsoever, the same shall
not be paid to, or distributed among the members of
the organisation, but shall be given or transferred
to some other charitable institution having objectives
similar to the objectives of this organisation.
24.
(a) The membership year shall be from 1st January
to 31st December.
(b)
Existing members shall be required to pay an annual
subscription within the first two months of the
membership year.
(c)
Membership subscription levels will be decided upon
at the previous Annual General Meeting.
(d)
Any non-payment of subscriptions will result in
membership being treated as terminated.
(e)
All outstanding subscriptions must be cleared before
membership can be continued.
(f)
Only members who have paid their subscriptions up
to the end of the current membership year ( 31st
December ) shall be eligible to vote in the Annual
General Meeting.
25.
Elected officers to the Committee should do their
best to attend Committee Meetings. If any Committee
Member misses three consecutive meetings without submitting,
in writing, apologies for absence to either the Secretary
or Chairman, the Committee will be empowered to remove
that persons Committee Membership.
26.
A fee will be charged for any identification badges
lost or not returned by members on their termination
of membership, voluntary or otherwise to the appropriate
Committee Member.
